Willa Cather Dining Complex Details

Alumni Center auditorium.
Willa Cather Dining Complex

Availability

Meeting spaces are available for reservations seven days a week between the hours of 8 am and 11 pm. Special permission must be obtained for reservations on UNL holidays, days when UNL is closed, and the time between the end of the fall semester and the start of the spring semester. All meeting spaces are held exclusively for University Housing use for the three weeks prior to the start of the fall semester.

Internal Reservations:

University Housing, RHA, any residence hall government, NRHH, any Vice Chancellor, the Chancellor, and the Board of Regents are considered internal when the usage is for an event directly sponsored by and attended by the requesting entity. The Director of Housing and the Associate Director of Housing for Business and Fiscal Operations have the authority to give any reservation internal status or grant special terms.

External Reservations:

Any UNL Department not already considered internal, any RSO, or any organization outside of UNL are considered external. University Housing reserves the right to deny requests at our discretion, particularly from organizations deemed as competition to UNL or University Housing. Reservation requests can be submitted in accordance with the following timeframes and are limited to five reservations per semester.
- Fall Semester opens for reservation requests on June 15.
- Spring Semester opens for reservation requests on November 1.
- Summer opens for reservation requests on March 15. Summer is defined as the Sunday after May graduation through the last day of the second five-week session in August. Summer camps and conferences using University Housing Conference Services may request reservations starting October 1 when submitting the Request for Services form.

Room Rental Pricing

All reservations matching the definition of "internal" listed above will be at no cost. In addition, reservations with food and beverage charges from UNL Catering greater than twice the room rental fee for that day will have the room rental fee waived.  All other reservations will be considered external and will be charged for room rental as follows:

Red Cloud Suite*
Up to 4 Hours: $400
4 or More Hours: $800

Red Cloud A
Up to 4 Hours: $200
4 or More Hours: $400

Red Cloud B
Up to 4 Hours: $100
4 or More Hours: $200

Red Cloud C
Up to 4 Hours: $100
4 or More Hours: $200

Red Cloud Atrium*
Up to 4 Hours: $100
4 or More Hours: $200

Pioneers Suite
Up to 4 Hours: $200
4 or More Hours: $400

Pioneers A
Up to 4 Hours: $100
4 or More Hours: $200

Pioneers B
Up to 4 Hours: $100
4 or More Hours: $200

Plaza
Up to 4 Hours: $200
4 or More Hours: $400

* A reservation for the entire Red Cloud Suite includes complimentary use of the Atrium.

Audio-Visual & Furniture

Rental of rooms in the Red Cloud and Pioneers suites come with complimentary use of the built-in AV equipment and furniture in inventory. A time can be scheduled during regular business hours (Monday-Friday, 8:00 am—5:00 pm) to meet with an AV technician for a tutorial prior to your event. Onsite AV support for events can be arranged, too. AV support outside of regular business hours will be billed at $50 per hour, minimum 1 hour. See table below for more information on the built-in AV equipment in each room.

Audio-Visual & Furniture by Room
RoomPCProjectorHDMIMicrophoneBuilt-in SoundBlue-RayFM RadioCable TVAux Input
Red Cloud A Yes Yes Yes Wireless, Podium Yes Yes Yes Yes No
Red Cloud B No Yes Yes Wireless Yes No Yes Yes No
Red Cloud C Yes Yes Yes Wireless, Podium Yes Yes Yes Yes No
Pioneers A No Yes Yes Wireless, Podium Yes No Yes Yes No
Pioneers B No Yes Yes Wireless Yes No Yes Yes No

Capacity

Capacity by Room
RoomReceptionClassroomTheaterBanquetHollow SquareU-Shape
Pioneers Suite 150 80 132 ? 52 30
Pioneers A 75 40 66 ? 32 20
Pioneers B 75 40 66 ? 32 20
Red Cloud Suite 600 144 500 350 ? ?
Red Cloud A 300 144 330 216 56 49
Red Cloud B 75 30 50 50 24 18
Red Cloud C 100 50 90 70 32 24
Plaza ? N/A N/A N/A N/A N/A

Policies

  • University Housing Dining Services is the sole provider of food and beverage.
    • Failure to comply will result in cancellation of any reservations booked in the next 6 months, inability to make a reservation in the next 6 months, and a minimum fee of $100.
    • Exemptions may be approved by the Director of Dining Services.
  • Room doors will be unlocked at reservation start time and locked at reservation end time, therefore these times must include time for decoration, rehearsal, loading, unloading, and cleanup.
  • Requests made within 2 business days may be subject to using the room in the condition and layout that exists at that time.
  • Existing furniture and equipment should not be moved.
    • Fees will be assessed if movement of these items results in damage or additional labor.
  • Outside furniture and equipment can be brought in with approval, additional fees may apply.
  • Self-service (non-supported) use of AV equipment in the room is provided at no additional cost.
    • This must be requested in advance and upon request an AV instruction sheet will be provided.
  • Decorations
    • The following items are prohibited: open flames, fog machines, incense, glitter, confetti, artificial snow, sand, water, anything attached to the floor.
    • Signs, banners, and decorations can be hung using blue masking tape attached only to glass, wood, metal, and tile surfaces.
    • Decorations cannot be attached to anything impacting life safety systems and controls, including but not limited to: doors, fire sprinklers, lights, sensors, switches, buttons, and handrails.
    • Decorations cannot be attached to art or décor.
    • Decorations must be removed immediately after the event. If decorations are not removed by the reservation end time either a cleanup fee will be assessed or additional room rental time will be added at $50 per hour.
  • Complimentary wayfinding will be included on the digital message boards on the first floor of the building.
    • Inquire if you’d like additional wayfinding or signage.
  • If reserving the Plaza, an appropriate space must be available and reserved in the building as a backup for inclement weather. Charges will only apply for the actual space used.
  • Full repair or replacement cost will be assessed for all damages.
  • There is no charge for reservations cancelled by 12:00 pm three business days in advance of the reservation start time. Reservations cancelled within this time frame will be charged 50% of the scheduled fees.
  • Reservations where no one shows up will be charged 75% of the scheduled fees.
  • A certificate of insurance is required for all reservations not sponsored and paid for by a UNL department or RSO. The certificate of insurance requirements are as follows:
    • The certificate of insurance must be received by University Housing no later than 30 days prior to the start of the event and must be approved by UNL’s Risk Management Director.
    • The certificate must provide general liability coverage in the amount of $1,000,000 per occurrence and $3,000,000 aggregate that names the “Board of Regents of the University of Nebraska” as additional insured.
    • Failure to provide a valid certificate of insurance that meets these requirements by the specified deadline will result in cancellation of the reservation.
  • Alcohol service is not permitted in this facility.
  • Effective January 1, 2018, the entire UNL campus, including all indoors and outdoor areas, is tobacco-free. This prohibits the use of all products containing or derived from tobacco on campus.